Glossary

Accounts payable automation (AP automation) refers to the use of digital systems and artificial intelligence to streamline the process of receiving, verifying, and paying supplier invoices. Instead of relying on manual data entry, email-based approvals, or spreadsheet tracking, AP automation centralizes and accelerates the full invoice-to-payment cycle, improving accuracy, visibility, and control.

‍

In a traditional accounts payable process, teams spend hours matching invoices to purchase orders and delivery notes, identifying discrepancies, and manually approving payments. With automation, these steps are handled by intelligent systems that can extract key data from invoices, detect anomalies, and route documents for approval, all with minimal human intervention.

‍

At Phacet, AP automation takes a leap forward through AI agents that combine document intelligence, reconciliation, and compliance in a single platform. These agents can perform advanced tasks like 3-way matching, supplier billing control, and **data extraction from PDFs,** ensuring that every supplier invoice is validated against negotiated terms and actual deliveries.

‍

What sets Phacet apart is the integration of human-in-the-loop supervision, allowing finance teams to maintain oversight while benefiting from automation speed. Each extracted or verified field is traceable to its source, providing full auditability and GDPR compliance.

‍

By automating accounts payable, organizations reduce processing times, eliminate duplicate or fraudulent invoices, and free finance professionals to focus on strategic work such as supplier negotiations and cash flow optimization. AP automation with Phacet transforms the back-office into a value engine, efficient, intelligent, and fully under control.