Check every supplier price, every invoice, every payment — across all your properties
Financial controls that scale across every property
In hospitality, margins are under pressure from every direction — suppliers who shift prices without warning, invoices that arrive from dozens of vendors across multiple hotels, and payments that need reconciling across PMS, card terminals and bank accounts. Phacet automates the controls so your finance team can focus on what keeps your hotels running.doc
Every supplier price checked against your negotiated rates
Your food suppliers change their prices sometimes weekly. Phacet automatically compares every invoice line against your agreed price list. If a price exceeds your reference, the variance surfaces with the exact amount and the impact on your food cost. Before payment, not after.
Your invoices sorted and posted before you even open your inbox
Invoices arrive by email, supplier portal, scan. Phacet intercepts them, identifies the supplier and location, extracts key data and sends it to your accounting software — Xero, QuickBooks, Sage, Pennylane or Datev — as a draft, ready to approve. Your accountant picks up where the AI stops, not where the sorting starts.
Automatically match rows across files, systems or formats: invoices vs. payments, contracts vs. invoices, bank lines vs. accounting entries. Phacet supports fuzzy logic, partial matches and multi-criteria rules.
With Phacet, we rolled out a first version of the tool for one supplier, and the result has been very satisfying. The data dashboards were designed in strict accordance with the group’s visual identity guidelines, a non-negotiable requirement from our CEO.
Frequently Asked Questions
Phacet plugs into your existing tools Lightspeed, Square, Xero, QuickBooks, Sage, Barclays, HSBC. Setup takes days, not months. No migration, no process change. Your teams keep working in the tools they already use.
The first agents go live within days. Invoice inbox and price list controls deliver results in the first week. Multi-site POS reconciliation typically follows within two weeks.
