Validate invoices before payment
Multi-level invoice validation workflow before every payment batch.
Introduction
Invoices are sometimes sent to payment without systematic controls: duplicates, unvalidated invoices, missed deadlines. The risk is both financial and reputational.
Phacet checks every invoice before payment: duplicate control, deadline verification, budget validation, and routing to the right approvers. Every decision is logged in a complete audit trail.
When to use this Phacet
Built for CFOs, AP accountants or SMB CEOs who want to:
• Guarantee every invoice is checked before being sent to payment.
• Detect duplicates and unvalidated invoices in the payment batch.
• Set up a traceable multi-level approval workflow.
• Optimize treasury by respecting deadlines without paying early.
AI skills involved
Validate every line against your rules, thresholds and references
Define your rules once - negotiated prices, spending caps, expense policy, contract conditions, approval thresholds - and Phacet applies them to every single row, every time. Every discrepancy is flagged with the exact reason, ready for review.
Spot duplicates, outliers and suspicious patterns in your data
Phacet scans your full dataset to surface what shouldn't be there - duplicate payments, abnormal amounts, unknown suppliers, unusual timing patterns, RIB changes. It catches what rules alone can't predict, without requiring you to define every possible scenario upfront.
Route exceptions to the right person and track every decision
Phacet doesn't decide edge cases alone. It routes ambiguous results to the right person with full context - original document, matched data, confidence score. Your team validates, corrects or rejects. Every decision is logged. The AI learns from each correction and gets more accurate over time.
Every AI result linked to its source — audit-ready by default
Every output Phacet produces is traceable back to the exact source line - the PDF page, the ERP row, the bank entry. You can always answer "why did Phacet flag this?" with a precise reference. Confidence scores, decision logs and source citations are built in, not bolted on.
Business impact
Zero duplicate payments
Every invoice is compared against payment history before payment. Duplicates are blocked automatically.
Cash flow optimized
Invoices are paid at the right date — not too early (cash tied up) or too late (penalties, supplier relations).
Complete audit trail
Every approval decision is traced with the approver, date and reason. Ready for internal or external audit.
Integrated with everything
Steps to get Started
Configure your workflow
Define approval levels (amount category, supplier) and the associated approvers.
Invoices are automatically controlled
Phacet checks for duplicates payment dates, budget and compliance. Non-compliant invoices are blocked.
Approvers validate
Each invoice is routed to the right approver with full context. One-click validation.
The payment batch is secured
Only validated and approved invoices are included in the batch. The audit trail is exportable.
Unlock your AI potential
Do more with your existing resources using tailored AI solutions.
Frequently Asked Questions
Yes. For example: the accountant validates compliance, the manager validates the budget, the CFO approves above a threshold.
Yes. Phacet compares each invoice against the full payment history, not just the current batch.
Yes. Approval notifications can be sent via Slack, Teams or email.
An accelerated approval circuit can be configured for urgent cases, with enhanced traceability.
Yes, if a budget is available. Phacet compares the amount to the remaining budget and alerts on overruns.
