Monitor contract renewal deadlines
Automatic alerts at D-60/D-30 on tacit renewals and terms to renegotiate.
Introduction
Contract deadlines are tracked in Excel or forgotten. Tacit renewals pass, terms aren't renegotiated, and overcharges accumulate.
Phacet extracts renewal dates and clauses from your contracts, calculates deadlines and sets up automatic alerts at D-60 and D-30. You have time to renegotiate or cancel before tacit renewal.
When to use this Phacet
Built for CFOs, legal teams or office managers who want to:
• Never miss a contract renewal deadline.
• Be alerted early enough to renegotiate or cancel.
• Have a centralized calendar of all contract deadlines.
• Avoid unwanted tacit renewals.
AI skills involved
Automatically pull key data points from your documents
Phacet identifies and extracts the fields that matter — invoice numbers, amounts, due dates, IBANs, supplier references, VAT codes, contract terms — even from unstructured or inconsistent documents. Data comes out clean and ready to use in the next step.
Validate every line against your rules, thresholds and references
Define your rules once - negotiated prices, spending caps, expense policy, contract conditions, approval thresholds - and Phacet applies them to every single row, every time. Every discrepancy is flagged with the exact reason, ready for review.
Get notified on what matters and share results without manual work
Phacet sends alerts the moment a threshold is crossed or an anomaly is detected by email, Slack or in-app. It also generates summaries, dashboards and structured exports ready to send to your ERP, your team or your management. Results reach the right people at the right time, automatically.
Business impact
Zero unwanted auto-renewal
Every deadline is visible. You decide to renew, renegotiate or cancel with full information.
Terms renegotiated, cost overruns avoided
The D-60 alert gives you time to prepare an informed renegotiation.
Centralized contract calendar
All deadlines in one place. No more tracking scattered across spreadsheets, emails and memory.
Integrated with everything
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Steps to get Started
Import your contracts
Load your PDF contracts or connect your existing contract database.
Deadline extraction
Phacet extracts renewal dates notice periods and termination conditions.
Automatic alerts
Alerts are configured at D-60 and D-30 before each deadline. Customizable per contract.
Decide and act
Renew renegotiate or cancel with full information. The decision history is traced.
Unlock your AI potential
Do more with your existing resources using tailored AI solutions.
Frequently Asked Questions
Yes. You choose the lead times (D-90, D-60, D-30, D-15) and recipients per contract or per type.
Yes. This is the main use case. The agent identifies auto-renewal clauses and the required notice period.
Yes. Deadlines can feed Salesforce, HubSpot or any commercial tracking tool.
Yes. Amendments automatically update deadlines in the calendar.
No limit. From 10 to 1,000+ contracts tracked in parallel.
