Match order confirmations against purchase orders
Detect price, quantity and delivery date discrepancies between supplier order confirmation and purchase order, before shipment.
Introduction
The order confirmation (OC) arrives by email or portal. No one systematically checks that it matches the purchase order: quantities, prices, deadlines. Discrepancies are discovered at delivery or invoicing, when it's too late.
Phacet extracts PO and OC data, matches line by line (reference, quantity, unit price, deadline) and flags discrepancies before shipment. You have time to react.
When to use this Phacet
Built for procurement managers, AP accountants or CFOs who want to:
• Systematically verify that supplier order confirmations match purchase orders.
• Detect price, quantity or deadline discrepancies before delivery, not after.
• Reduce supplier disputes by addressing discrepancies upstream.
• Track discrepancy history by supplier for negotiations.
AI skills involved
Read and convert any financial file, whatever the format
Phacet reads PDFs, scanned invoices, bank statements, email attachments and ERP exports natively — regardless of layout, quality or source. No manual preparation, no template to configure. If you can open it, Phacet can read it.
Automatically pull key data points from your documents
Phacet identifies and extracts the fields that matter — invoice numbers, amounts, due dates, IBANs, supplier references, VAT codes, contract terms — even from unstructured or inconsistent documents. Data comes out clean and ready to use in the next step.
Automatically match your data across files, tools and systems
Phacet cross-references your data across sources - invoices vs. payments, POs vs. receipts, bank lines vs. GL entries, CRM deals vs. billing records. It tells you exactly what matches, what's missing, and what's off. No VLOOKUP, no manual comparison.
Validate every line against your rules, thresholds and references
Define your rules once - negotiated prices, spending caps, expense policy, contract conditions, approval thresholds - and Phacet applies them to every single row, every time. Every discrepancy is flagged with the exact reason, ready for review.
Get notified on what matters and share results without manual work
Phacet sends alerts the moment a threshold is crossed or an anomaly is detected by email, Slack or in-app. It also generates summaries, dashboards and structured exports ready to send to your ERP, your team or your management. Results reach the right people at the right time, automatically.
Business impact
Discrepancies detected before delivery, not after
Price, quantity and lead time gaps are flagged as soon as the ARC is received. You have time to contest before shipment.
Supplier disputes reduced
Handling discrepancies upfront avoids post-delivery disputes. The supplier relationship is preserved.
91% time savings on ARC control
From 15-30 minutes per ARC to 2 minutes automatically. On high volumes, the gain is massive.
Integrated with everything
Steps to get Started
Load your purchase orders and supplier order acknowledgements (PDF
email, EDI).
Phacet compares each PO and ARC line: reference
quantity, unit price, delivery lead time.
Each gap is documented with details and impact
Non-compliant ARCs are blocked.
Contact the supplier with concrete data
The discrepancy history is kept for negotiations.
Unlock your AI potential
Do more with your existing resources using tailored AI solutions.
Frequently Asked Questions
PDF, email, EDI. The ARC can be a structured document or a simple confirmation email.
Yes. When a supplier confirms part of the order, Phacet reconciles confirmed lines and flags missing ones.
Yes. If the supplier announces a different lead time from the PO, the discrepancy is flagged.
Yes. The history is viewable and exportable for supplier reviews and negotiations.
Yes. POs can be imported from Coupa, Ivalua, SAP or any ERP exporting its data.
