Control invoices against contract terms
Verify that every invoice respects the prices, discounts and volumes negotiated in the framework agreement.
Introduction
Framework agreement invoices are paid without systematic verification against negotiated terms. Modified unit prices, unapplied discounts, unmet volumes: no one checks line by line, and overcharges accumulate.
Phacet extracts invoice data, identifies the associated contract, matches terms (prices, discounts, volumes, SLA) and calculates variances. Every non-compliance is flagged with the exact reason and impact in euros.
When to use this Phacet
Built for CFOs, procurement managers or controllers who want to:
• Automatically verify that every invoice respects framework agreement terms.
• Catch unapplied discounts and modified unit prices.
• Quantify the financial impact of contract variances before payment.
• Have full traceability invoice by invoice vs. contract.
AI skills involved
Automatically pull key data points from your documents
Phacet identifies and extracts the fields that matter — invoice numbers, amounts, due dates, IBANs, supplier references, VAT codes, contract terms — even from unstructured or inconsistent documents. Data comes out clean and ready to use in the next step.
Automatically match your data across files, tools and systems
Phacet cross-references your data across sources - invoices vs. payments, POs vs. receipts, bank lines vs. GL entries, CRM deals vs. billing records. It tells you exactly what matches, what's missing, and what's off. No VLOOKUP, no manual comparison.
Validate every line against your rules, thresholds and references
Define your rules once - negotiated prices, spending caps, expense policy, contract conditions, approval thresholds - and Phacet applies them to every single row, every time. Every discrepancy is flagged with the exact reason, ready for review.
Get notified on what matters and share results without manual work
Phacet sends alerts the moment a threshold is crossed or an anomaly is detected by email, Slack or in-app. It also generates summaries, dashboards and structured exports ready to send to your ERP, your team or your management. Results reach the right people at the right time, automatically.
Business impact
3 to 10% savings recovered on purchases
Unapplied discounts and modified prices are detected. On a €1M purchasing portfolio, that's €30-100K recovered.
Systematic contractual compliance
Every invoice is backed by negotiated terms. Discrepancies are documented and traceable for renegotiation.
92% time savings vs. manual verification
Invoice vs. contract matching is automatic. Your teams only handle flagged non-compliances.
Integrated with everything
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Steps to get Started
Load your supplier invoices
And associated framework contracts (PDF or structured contract database).
Phacet links each invoice
To the right contract and compares terms: prices, discounts, volumes, SLAs.
Each non-compliance is quantified in euros
With the exact reason: missing discount, modified price, volume shortfall.
Address discrepancies
Block non-compliant invoices, export data for renegotiation with your suppliers.
Unlock your AI potential
Do more with your existing resources using tailored AI solutions.
Frequently Asked Questions
No. Phacet can extract terms directly from PDF contracts. A structured base improves accuracy but is not a prerequisite.
Yes. Phacet checks the discount trigger conditions and flags when they should have applied.
Yes. The discrepancy history by supplier is viewable and exportable to support your negotiations.
Yes. Amendments are integrated into the contract base and updated conditions are taken into account automatically.
Framework agreements, price agreements, public contracts — any contractual document setting pricing terms.
