Reconcile your balance sheet: accruals vs. HR & payroll data
Automatically reconcile your accrual entries against HR and payroll exports across all balance sheet accounts, every month. Variances, anomalies and summary delivered in one click.
Introduction
Every month, accounting teams must reconcile payroll accruals booked on the balance sheet against actual data from the HR information system and payroll runs. This work ties up 2 people for 5 full days — 10 person-days per month — across 50 accounts and 300 to 500 lines, manually cross-referencing Excel files.
No tool covers this need today. Phacet automates line-by-line reconciliation between the GL journal, HR/IT exports and payroll data. Variances are identified, classified and summarized in an audit-ready dashboard. Control becomes exhaustive, not approximate.
When to use this Phacet
Built for accounting managers, controllers and CFOs who want to:
• Automatically reconcile payroll accruals against HR data and GL entries, every month.
• Cover all 50 balance sheet accounts without manual line-by-line processing.
• Cut balance sheet reconciliation time by 75% (from 10 days to 2.5 days).
• Produce an audit-ready reconciliation package with documented variances and summary.
AI skills involved
Automatically match your data across files, tools and systems
Phacet cross-references your data across sources - invoices vs. payments, POs vs. receipts, bank lines vs. GL entries, CRM deals vs. billing records. It tells you exactly what matches, what's missing, and what's off. No VLOOKUP, no manual comparison.
Validate every line against your rules, thresholds and references
Define your rules once - negotiated prices, spending caps, expense policy, contract conditions, approval thresholds - and Phacet applies them to every single row, every time. Every discrepancy is flagged with the exact reason, ready for review.
Spot duplicates, outliers and suspicious patterns in your data
Phacet scans your full dataset to surface what shouldn't be there - duplicate payments, abnormal amounts, unknown suppliers, unusual timing patterns, RIB changes. It catches what rules alone can't predict, without requiring you to define every possible scenario upfront.
Get notified on what matters and share results without manual work
Phacet sends alerts the moment a threshold is crossed or an anomaly is detected by email, Slack or in-app. It also generates summaries, dashboards and structured exports ready to send to your ERP, your team or your management. Results reach the right people at the right time, automatically.
Business impact
Up to 75% time saved on balance sheet reconciliation
From 10 person-days per month to 2.5 days. Your teams only handle significant variances — line-by-line matching is automatic.
Exhaustive coverage across all accounts
All 50 accounts are covered every month, not just a sample. No more approximations or items missed by audit.
An audit-ready deliverable every month
Every variance is documented with its source (GL, HR, payroll), amount and classification. The summary dashboard is directly usable by auditors.
Integrated with everything
Steps to get Started
Import your data sources
Connect your GL export (journal entries), HR data (headcount, salaries, variables) and payroll files. Accepted formats: CSV, XLSX or API connection.
The AI reconciles line by line
Phacet automatically cross-references the three sources by account, employee and period. Each accrual line is compared against actual HR and payroll data.
Variances are identified and classified
Each anomaly is surfaced with detail: account, employee, expected vs. actual amount, source of variance. Variances are ranked by materiality.
Validate and export the package
Review the consolidated summary. Validate variances, add comments and export the complete package for your auditors.
Unlock your AI potential
Do more with your existing resources using tailored AI solutions.
Frequently Asked Questions
Three sources: the GL journal (accounting entries), the HR/IS export (HR data: headcount, salaries, bonuses) and the monthly payroll file. Phacet accepts CSV and XLSX formats as well as API connections.
Yes. The agent processes all balance sheet accounts in a single pass. You get exhaustive reconciliation, not a sample.
Each variance is displayed with the account, employee, expected amount, actual amount and the source of the difference (GL, HR or payroll). A summary tab consolidates variances by materiality.
