Control POS cash across all your sites
Reconcile POS reports and cash settlements against bank receipts by site, every day. Variance alerts by the next morning.
Introduction
Cash controls are manual, site by site, and rarely exhaustive. Variances are only discovered when someone takes the time to look, often too late. Across 10 or 20 sites, it's impossible to systematize without a tool.
Phacet collects POS data (Lightspeed, Zelty, SumUp), cash deposits and bank receipts, then automatically reconciles all three flows by site and by day. Every variance is calculated, ranked by severity and surfaced as an alert by the next morning. Control becomes systematic, not occasional.
When to use this Phacet
Built for group CFOs, site managers or multi-site accountants who want to:
• Systematically control cash variances across all sites, every day.
• Detect cash anomalies (fraud, change errors, missed deposits) by D+1.
• Stop relying on spot checks that never cover 100% of sites.
• Get a consolidated variance dashboard by site, by day and by week.
AI skills involved
Automatically match your data across files, tools and systems
Phacet cross-references your data across sources - invoices vs. payments, POs vs. receipts, bank lines vs. GL entries, CRM deals vs. billing records. It tells you exactly what matches, what's missing, and what's off. No VLOOKUP, no manual comparison.
Validate every line against your rules, thresholds and references
Define your rules once - negotiated prices, spending caps, expense policy, contract conditions, approval thresholds - and Phacet applies them to every single row, every time. Every discrepancy is flagged with the exact reason, ready for review.
Spot duplicates, outliers and suspicious patterns in your data
Phacet scans your full dataset to surface what shouldn't be there - duplicate payments, abnormal amounts, unknown suppliers, unusual timing patterns, RIB changes. It catches what rules alone can't predict, without requiring you to define every possible scenario upfront.
Business impact
Up to 96% time saved on cash control
From 4h per week for 10 sites to 15 minutes. Control is automatic and daily, your teams only handle alerts.
Fraud and variances detected by D+1
Every anomaly (cash variance, missing deposit, suspicious voided ticket) is flagged the next day. No more end-of-month discoveries.
Consistent control across all your sites
The same level of rigor across 5 sites or 50. Control scales with your network without additional hiring.
Integrated with everything
Alban Cacace, COO, Jinchan
The mental load dropped immediately - managers felt relieved right away.
Steps to get Started
Link your POS systems
Lightspeed, Zelty, SumUp, cash deposits (Loomis or manual entry) and bank accounts.
Phacet cross-references
The three flows (POS, cash, bank) automatically. Variances are calculated site by site, day by day.
Every anomaly is surfaced
With full details (site, date, amount, source of variance). Alerts arrive by email or Slack by D+1.
View the consolidated dashboard
By site and period. Investigate variances, validate corrections, export reports.
Unlock your AI potential
Do more with your existing resources using tailored AI solutions.
Frequently Asked Questions
Lightspeed, Zelty, SumUp, and any system that exports data in CSV or via API. Phacet adapts to your POS format.
Yes. The reconciliation distinguishes flows by payment method and identifies variances on each channel separately.
Ideally yes, but Phacet also works with POS and bank data alone. The cash count adds a third source of control.
Yes. You define tolerance thresholds per site or per payment method. Only significant variances trigger an alert.
By email, Slack or in the Phacet interface. You choose the channel and frequency (daily, weekly).
