Control your POS, your suppliers and your margins across every location
Phacet connects your POS, your suppliers and your bank. Every POS variance, every pricing overcharge, every incoming invoice is checked automatically, at every site, every day.
Financial controls that keep up with your openings
In hospitality, financial flows move fast prices change without warning, invoices come from everywhere, POS needs reconciling every night. Phacet automates the controls so your teams can focus on what keeps your restaurants running.
Every supplier price checked against your negotiated rates
Your food suppliers change their prices sometimes weekly. Phacet automatically compares every invoice line against your agreed price list. If a price exceeds your reference, the variance surfaces with the exact amount and the impact on your food cost. Before payment, not after.
Automatically match rows across files, systems or formats: invoices vs. payments, contracts vs. invoices, bank lines vs. accounting entries. Phacet supports fuzzy logic, partial matches and multi-criteria rules.
Your invoices sorted and posted before you even open your inbox
Invoices arrive by email, supplier portal, scan. Phacet intercepts them, identifies the supplier and location, extracts key data and sends it to your accounting software — Xero, QuickBooks, Sage, Pennylane or Datev — as a draft, ready to approve. Your accountant picks up where the AI stops, not where the sorting starts.
Financial control agents built for restaurants
Ten cents off on a delivery note, at our volumes, can mean half a margin point lost. Phacet is like a team member that works 24/7.
Frequently Asked Questions
Phacet plugs into your existing tools Lightspeed, Square, Xero, QuickBooks, Sage, Barclays, HSBC. Setup takes days, not months. No migration, no process change. Your teams keep working in the tools they already use.
Yes. Phacet handles multi-site setups natively with different configurations per location POS, suppliers, bank accounts. Every control is contextualised to the relevant site.
The first agents go live within days. Invoice inbox and price list controls deliver results in the first week. Multi-site POS reconciliation typically follows within two weeks.
No. Phacet does the verification and reconciliation work that nobody has time to do systematically. Your accountant handles the exceptions Phacet flags, instead of checking everything manually. As one of our clients puts it: "AI replaces the noise, not the people."
Every new supplier or location is added to Phacet in minutes. The AI adapts to new configurations without starting from scratch.
