Extract payments from PDF and never miss a due payable
Automatically pull payment details from contracts, invoices or receipts and reconcile with your systems.
Introduction
Finance teams lose time and accuracy reconciling payables because payment data is hidden in PDF documents from contracts to scanned invoices or receipts.
Phacet extracts structured payment data using OCR and matches it to expected payables or accounting entries, allowing full control over who’s been paid and what’s overdue.
When to use this Phacet
Perfect for accountants, operations leads or back-office managers who want to:
• Extract amounts, dates, and references from payment PDFs
• Match documents to payable lines or accounting entries
• Eliminate manual reconciliation between contracts and tools
AI skills involved
Convert scanned or PDF documents (invoices, contracts, bank statements…) into machine-readable text.
Phacet uses advanced OCR to extract key information line by line (amounts, dates, suppliers), even from complex or low-quality documents.
Automatically match rows across files, systems or formats: invoices vs. payments, contracts vs. invoices, bank lines vs. accounting entries. Phacet supports fuzzy logic, partial matches and multi-criteria rules.
Automatically classify rows, transactions or documents using predefined or dynamic categories. Label supplier payments, categorize expenses, tag revenue streams Phacet learns with just a few examples.
Review, correct and approve Phacet results manually and improve its intelligence over time. Users can intervene on any field or classification suggested by the AI. Every correction is stored as an example to refine Phacet’s behavior on similar documents and workflows.
→ Ideal for continuous learning loops and maintaining full control in production.
Business impact
Prevent errors & duplicates
Reduce missed or duplicate payments with automated matching to your payables.
Save hours every month
Eliminate manual PDF checks across systems and contract folders.
Strengthen financial control
Gain reliable visibility on what’s due, what’s paid, and what’s overdue.
Integrated with everything
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“Reconciliation used to take hours every month. Now we drop the PDFs, and the right journal entries get matched instantly.”
— Elum, Finance Operations
Steps to get Started
Import your documents
Import PDFs (contracts, receipts, invoices) via Drive, your ERP or via direct upload.
Extract key payment fields
Phacet captures amounts, IBANs, dates, and references automatically using OCR.
Match to payables
The AI matching engine reconciles extracted data with the right payable or accounting line.
Validate & synchronize
Confirm suggested matches, then export results or push them back into your accounting system.
Unlock your AI potential
Do more with your existing resources using tailored AI solutions.
