Control supplier billing and reduce overpayments
Extract invoice information, automate checks, and enforce negotiated price lists.
Introduction
Stop overpaying suppliers. Automate invoice control and protect your margins. For many procurement and finance teams, manually checking supplier invoices is slow, error-prone, and relies on random sampling. This means hidden overpayments slip through every month. With Phacet’s Invoice Control Agent, you can automatically extract invoice data, compare it to negotiated price lists, and identify discrepancies in minutes, no Excel gymnastics required. The result? Less supplier error, lower costs, and more time for strategic work.
When to use this Phacet/this play?
Perfect for procurement and finance teams that want to:
- Move from occasional sampling to 100% invoice checks.
- Quickly identify supplier overbilling and anomalies.
- Standardize controls across sites or business units.
- Free up time for strategic sourcing and negotiations.
AI skills involved
Convert scanned or PDF documents (invoices, contracts, bank statements…) into machine-readable text.
Phacet uses advanced OCR to extract key information line by line (amounts, dates, suppliers), even from complex or low-quality documents.
Automatically classify rows, transactions or documents using predefined or dynamic categories. Label supplier payments, categorize expenses, tag revenue streams Phacet learns with just a few examples.
Validate your data against business rules: price lists, approval thresholds, tax rules or supplier references. Phacet flags exceptions and inconsistencies early, so you stay compliant and in control.
Automatically detect inconsistencies, missing links, or outliers across your data. Phacet spots suspicious values (e.g. duplicate invoices, wrong amounts, unexpected suppliers) without predefined rules.
Review, correct and approve Phacet results manually and improve its intelligence over time. Users can intervene on any field or classification suggested by the AI. Every correction is stored as an example to refine Phacet’s behavior on similar documents and workflows.
→ Ideal for continuous learning loops and maintaining full control in production.
Business impact
Stop hidden overpayments
Catch supplier billing errors that manual checks often miss.
Save hours every week
Replace Excel-based spot checks with automated, line-by-line invoice control.
Protect margins at scale
Ensure negotiated price lists are enforced consistently across all suppliers and sites.
Integrated with everything
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"Hotels in the Astotel group saved thousands of euros per supplier per year and cut control time by two hours a day."
Steps to get Started
Organize your price lists and invoices
Upload negotiated price lists, historical invoices, and define supplier references in Phacet.
Trigger invoice extraction
Launch the Agent to perform OCR and extract line items from PDFs or ERP exports.
Compare automatically
Let AI match items to your negotiated pricing and flag discrepancies, thresholds, and anomalies.
Review and act
Validate flagged issues, export reports, and trigger supplier claims or internal updates in one click.
Unlock your AI potential
Do more with your existing resources using tailored AI solutions.
