3-Way Matching - Stop losing money on supplier mismatches
Automatically reconcile invoices, delivery notes, and POs to detect billing errors and avoid overpayments.
Introduction
Finance and operations teams often struggle to match supplier invoices with delivery notes and purchase orders because of scattered data, manual processing, and inconsistent formats. Phacet automates 3-way matching using advanced AI skills like data extraction, reconciliation, and discrepancy detection, enabling faster controls and fewer errors even at scale.
When to use this Phacet ?
Perfect for finance teams and controllers who want to:
• Ensure invoice amounts and quantities match deliveries.
• Detect supplier billing errors and avoid overpayments.
• Save time by reducing manual reconciliation efforts.
AI skills involved
Extract structured fields like IBANs, invoice numbers, or VAT rates in JSON format. Phacet lets you define templates or schemas to standardize data from documents, spreadsheets or APIs.
Automatically match rows across files, systems or formats: invoices vs. payments, contracts vs. invoices, bank lines vs. accounting entries. Phacet supports fuzzy logic, partial matches and multi-criteria rules.
Automatically detect inconsistencies, missing links, or outliers across your data. Phacet spots suspicious values (e.g. duplicate invoices, wrong amounts, unexpected suppliers) without predefined rules.
Normalize messy inputs across formats (dates, names, currencies, decimals…). Phacet helps enforce consistent formatting before any export or integration with your systems.
Review, correct and approve Phacet results manually and improve its intelligence over time. Users can intervene on any field or classification suggested by the AI. Every correction is stored as an example to refine Phacet’s behavior on similar documents and workflows.
→ Ideal for continuous learning loops and maintaining full control in production.
Business impact
Up to 92% reconciliation accuracy
Reach high matching performance in just weeks, reducing manual checks.
98% extraction reliability
Ensure invoice and delivery note data is captured cleanly and consistently.
70%+ time saved
Accelerate invoice-to-PO reconciliation and free teams from tedious controls.
Integrated with everything
%201.svg){kind=icon}
“We process 1,700 supplier invoices per month. Thanks to Phacet, we’ve reached 98% extraction accuracy and 85% reconciliation performance in just 3 weeks with no more manual checks.”
Steps to get Started
Set up your systems
Link your accounting system (e.g. Pennylane, Netsuite, Sage) and business ERP data.
Import your documents
Pull supplier invoices, delivery notes, and purchase orders via API, SFTP, or direct file upload.
Extract & Structure
Phacet automatically extracts supplier, product, quantity, and price data, then normalizes formats for reliable comparison.
Match & Validate
AI reconciles invoices against orders and delivery notes, flags discrepancies, and lets you validate or adjust before syncing back into your ERP.
Unlock your AI potential
Do more with your existing resources using tailored AI solutions.
