Check every supplier price, every invoice, every payment across all your properties
Phacet connects your properties, your suppliers and your bank. Every supplier overcharge, every OTA commission error, every unmatched payment is automatically caught — across every hotel, every line, every day.
Financial controls that scale across every property
In hospitality, margins are under pressure from every direction — suppliers who shift prices without warning, invoices that arrive from dozens of vendors across multiple hotels, and payments that need reconciling across PMS, card terminals and bank accounts. Phacet automates the controls so your finance team can focus on what keeps your hotels running.doc
Your suppliers change their prices. With multiple properties ordering from the same vendors, the same product can end up invoiced at different prices depending on the hotel - without anyone noticing. Phacet automatically compares every invoice line against your group price list. If a price deviates, the variance surfaces with the exact amount, the property concerned and the impact on your purchasing costs. Before payment, not after.
When you manage 10 or 20 hotels, the shared mailbox is a firehose. Phacet intercepts incoming invoices, identifies the supplier and the property, extracts key data and routes each invoice to the right entity in your accounting software. Your accountant picks up where the AI stops - not where the sorting starts.
Opera, Mews, Cloudbeds on one side. Booking, Expedia, D-Edge on the other. Your bank in the middle. Phacet reconciles all three - matching reservations to payouts to actual bank receipts. OTA commissions are verified against your negotiated rates. Every mismatch is flagged: wrong commission percentage, missing payout, unreconciled transaction. No more night audit in Excel.
Financial control agents built for hospitality
With Phacet, we rolled out a first version of the tool for one supplier, and the result has been very satisfying. The data dashboards were designed in strict accordance with the group’s visual identity guidelines, a non-negotiable requirement from our CEO.
Frequently Asked Questions
Phacet plugs into your existing tools — Opera, Mews, Cloudbeds, Sage, SAP, Pennylane. We also connect to payment processors (Adyen, Stripe) and can integrate with OTA platforms. Setup takes days, not months. No migration, no process change.
Yes. Phacet handles multi-property setups natively with different configurations per hotel — PMS, suppliers, bank accounts. Every control is contextualised to the relevant property.
Yes. Phacet can reconcile PMS reservation data with OTA payouts and your bank receipts. If the commission applied differs from the rate in your contract, the discrepancy is flagged with the exact amount and the reservation concerned. This is typically deployed as an expansion use case after supplier controls are in place.
The first agents go live within days. Invoice inbox and price list controls deliver results in the first week. Multi-site POS reconciliation typically follows within two weeks.
No. Phacet automates the reconciliation and verification work that nobody has time to do systematically across all your properties. Your team handles the exceptions Phacet flags, instead of checking everything manually. The nightly marathon becomes a 15-minute review.
